Danville Area Community College wishes to encourage its employees to continue to improve their knowledge and skills. The College will provide for that opportunity subject to the following provisions.

Tuition Waiver

Full-time employees are eligible to enroll and have the standard in-district tuition rate, technology/activity fees, and course fees waived for any Danville Area Community College credit course for which they are qualified. Continuing part-time employees are eligible to enroll and have the standard in-district tuition rate, technology/activity fees, and course fees waived up to six (6) credit hours per semester. Part-time faculty who are teaching at least three credit hours are eligible to enroll and have the standard in-district tuition rate, technology/activity fees, and course fees waived up to six (6) credit hours per semester during the semester in which the part-time faculty member is teaching.  As part of the College Wellness program, full-time and continuing part-time employees are eligible to have the Fitness Center and Group Fitness continuing education course fees waived. Retirees are also eligible to have the Fitness Center and Group Fitness tuition and fees waived. Some courses carry higher tuition rates but tuition waivers for those courses are limited to the standard in-district tuition rate. Additional costs such as books, IncludEd fees, etc. are not eligible for tuition waivers.

A spouse and dependents of full-time employees are eligible to enroll and have the standard in-district tuition rate waived for any Danville Area Community College credit course for which they are qualified. A dependent child is defined as the natural or adopted child of the employee or the employee's spouse and 26 years of age or under. Course fees are NOT waived for dependents. Where courses carry higher tuition rates, tuition waivers for those courses are limited to the standard in-district tuition rate. Additional costs such as books, IncludEd, fees, etc. are not eligible for tuition waivers.

In the event of the death of a full-time employee, the employee’s spouse and/or dependents are eligible to enroll and have the standard in-district tuition waived for any DACC credit course for which they are qualified. This benefit may continue for up to three (3) academic years following the death of the employee. Additional costs such as books, fees, etc. are not eligible for tuition waivers.

Tuition waiver forms, which are available in the Human Resources Office and on the DACC website, must be completed before the class begins.

Degree credit classes taken through the Corporate and Continuing Education Department are eligible for tuition waiver at the discretion of the Executive Vice President for Instruction and Student Services.

The Tractor/Trailer Driver Training and CDL programs are not eligible for tuition waivers.

Tuition Reimbursement

Full-time and continuing part-time employees may request consideration for remuneration by either reimbursement or advance payment of tuition expenses, books and fees at an accredited four-year institution for classes not available through Danville Area Community College. Prior approval by the respective supervisor and the Vice President, Human Resources and Labor Relations, and evidence of successful completion and expenses are required.

Effective July 1, 1982, College reimbursement will not be granted for additional training or credits earned which qualifies the faculty member for a new assignment or position.

No reimbursement will be provided for credit or training which is obtained at College expense or which conflicts with a day of service, as defined by Board Policy 4013.

Full-time faculty members who meet the requirements for salary range advancement will be granted as indicated in the current applicable collective bargaining agreement. See also Board Policy #4051.

Procedure

Effective July 1, 2023 the following will occur:

The College will provide up to $3,000 per fiscal year (July 1- June 30) to an employee engaged in achieving a higher education. An employee may request reimbursement of expenses incurred or an employee may request an advance payment to assist in covering costs. The allowable $3,000 per fiscal year will include tuition, required fees and books. Receipts for all costs must be submitted to the College.

Reimbursement

Tuition reimbursement forms must be completed prior to the beginning of the class and are available on the DACC website. An estimate of the actual cost should be included on the form. Within 30 days of the course completion date as indicated on the original form, the employee should submit documentation for reimbursement. A request for payment, record of the passing grade and original receipts for all costs for tuition, course fees and required books must be submitted to the Human Resources office for consideration of reimbursement.

Advance Payment

An employee may request an advance payment to assist with the costs of tuition, required fees and books. The employee must provide and sign a completed education advance request form. The form must be completed in full with the requested detailed information. Within 30 days of the course completion date, the employee must provide documentation to include the passing grade and original receipts for the tuition, required fees and books. Any advance payment amount not used for reasons listed above, must be reimbursed to the College. If an employee fails to provide the information within 30 days of the course completion date, the employee will be required to reimburse the College for the advance payment through payroll deduction up to six months. In the event an employee leaves employment at the College within two years of receiving tuition reimbursement or advanced payment, the employee will be required to repay the amount paid to the College on a pro-rated monthly basis.

Other Education

Participation in pre-approved seminars, workshops, or training sessions for instructors teaching in vocational/technical programs will be equated on the basis of one (1) semester credit hour for each fifteen (15) contact hours. To be approved, these seminars, workshops, or training sessions must cover subject matter not normally available in regular university courses.

In the case of pre-approved seminars, workshops, or training sessions related to a faculty member's current assignment or anticipated assignment, satisfactory written evidence of successful completion verified by the presenter(s) of the seminars, workshops or training sessions must be submitted within ninety (90) days of completion to the Executive Vice President for Instruction and Student Services for final consideration.