Procedures for Preventing, Reporting & Responding to Sexual Misconduct

Procedures for Preventing, Reporting & Responding to Sexual Misconduct

1. Purpose

The College is committed to maintaining a safe and healthy educational and employment environment that is free from discrimination, harassment and misconduct on the basis of sex, which includes sexual orientation or gender-related identify. The purpose of these procedures is to implement the College’s Prohibiting Sex-Based Misconduct Policy (3024.0), ensure a safe and healthy educational and employment environment, and meet legal requirements in accordance with: Title IX of the Education Amendments of 1972 (“Title IX”), which prohibits discrimination on the basis of sex in the College’s education programs or activities; relevant sections of the Violence Against Women Reauthorization Act (“VAWA”); Title VII of the Civil Rights Act of 1964 (“Title VII”), which prohibits discrimination on the basis of sex in employment; relevant sections of the Illinois Human Rights Act, which prohibits discrimination on the basis of sex or sexual orientation, including gender- related identify; the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (“Clery Act”), which requires timely warning to the community of certain immediate threats; the Preventing Sexual Violence in Higher Education Act; and other applicable law and local ordinances.

The College has an affirmative duty to take immediate and appropriate action once it knows or its management should know of an act of sex-based discrimination, sexual harassment or other sex-based misconduct in any of its educational or employment programs or activities. The College will promptly and thoroughly investigate any complaints of sexual discrimination, harassment and/or misconduct in accordance with the procedures set forth below.

2. Jurisdiction

The College’s Policy Prohibiting Sex-Based Misconduct and these implementing Procedures apply to students, faculty, staff, appointees, or third parties, regardless of sexual orientation or gender-identity, whenever the misconduct occurs:

  1. On College property; or
  2. Off College property if:

    1. The conduct was in connection with a College or College-recognized program or activity; or
    2. The conduct may have the effect of creating a hostile environment for a member of the College community.

3. Scope

These Procedures govern sex-based misconduct in various forms, many of which may trigger legal obligations under one or more state and federal laws. In no case does the inapplicability of a particular legal framework require the College not to address an act of misconduct falling within the scope of these Procedures.

Sections I-VII include provisions relevant to sex-based misconduct in all its forms. Sections VI.A and VI.B address specific reporting procedures for students and employees, respectively. Section VIII, which describes a grievance process with a required live hearing, applies only to formal Title IX complaints and complaints alleging sexual violence, domestic violence, dating violence or stalking.

Section XI provides definitions for these Procedures.

4. Administration

Title IX Coordinator: The College has designated the Vice President of Human Resources/Affirmative Action Officer as the Title IX Coordinator. Contact information for the Title IX Coordinator is as follows:

Responsibilities of the Title IX Coordinator include, but are not limited to:

  • Overseeing the College’s response to all title IX reports and complaints and identifying and addressing any patterns or systemic problems revealed by such reports or complaints.
  • Being informed of all reports and complaints raising Title IX issues, including those initially filed with another individual or office or if the investigation will be conducted by another individual or office.
  • Conducting and/or assigning Title IX investigations including the investigation of facts relative to a complaint.

    • The Title IX Coordinator must not be the decision-maker for a determination of responsibility in response to a formal Title IX complaint of sexual harassment.
  • Coordinating any appropriate supportive measures and ensuring the effective implementation of any remedies.
  • Ensuring that appropriate policies and procedures are in place for working with law enforcement and coordinating services with local victim advocacy organizations and services providers, including rape crisis centers.
  • Ensuring that adequate training is provided to students, faculty and staff on Title IX issues.
  • Monitoring students’ participation in athletics and across academic fields to ensure that sex discrimination is not causing any disproportionate enrollment based on sex or otherwise negatively affecting a student’s access to equal educational opportunities.
  • Developing a method to survey the school climate and coordinating the collection and analysis of information from that survey.
  • Promoting an educational and employment environment which is free of sex discrimination and gender bias.

Inquiries concerning the application of Title IX may be referred to the Title IX Coordinator or to the Assistant Secretary for Civil Rights at the United States Department of Education:

Office for Civil Rights, Chicago Office
U.S. Department of Education
Citigroup Center
500 W. Madison Street, Suite 1475
Chicago, IL 60661-4544
Telephone: (312) 730-1560
Email: OCR.Chicago@ed.gov

The Human Resources Department will partner with the Title IX Coordinator with respect to any complaints of sex-based misconduct that involve a College employee as the complainant or as the respondent. For any such complaints that involve a College employee as the respondent and fall outside the scope of Title IX, the Human Resources Department will manage the investigation into the allegations and issue a decision and any appropriate sanction(s).

For complaints of sex-based misconduct that involve a College employee as the respondent, investigatory and disciplinary procedures required by any applicable collective bargaining agreement will apply in addition to these Procedures.

5. Options for Assistance Following an Incident of Sex-Based Discrimination, Harassment or Misconduct

  1. On- and Off-Campus Counselors and Advocates: The following on- and off-campus counselors and advocates can provide an immediate confidential* response in a crisis situation, as well as ongoing assistance and support.

    • Off-Campus/Confidential Advisors*:

      • The College does not have a Confidential Advisor on campus, but partners with the local Survivor Resource Center who can provide confidential assistance.

Survivor Resource Center
923 N. Vermilion Street
Danville, IL 61832
Phone: 217-446-1337 or 24-Hr Toll-Free Hotline: 1-866-617-3224

  • On-Campus Resources: (Note: All of the On-Campus Resources below are not classified as Confidential Advisors per definition in Section XI)

    • Advisement & Counseling, Lincoln Hall, Rm 104, 217-443-8750: for personal counseling and information on additional campus and community resources.
    • Title IX Coordinator, Jill Cranmore, Vermilion Hall/Human Resources Office, 217-443- 8756: for all Title IX processes and assistance
    • Stacy Ehmen, Vice President of Student Services, 217-443-8746: for guidance, processes, general assistance
    • Brian Hensgen, Assistant Vice President of Student Services, 217-443-8823: for guidance, processes, general assistance
  1. Emergency Response: Anyone who experiences or observes an emergency situation should immediately call 911 and/or one of the phone numbers listed below:

    • Danville Police Department: 217-442-1414
    • Catlin Police Department: 217-427-2131
    • Westville Police Department: 217-267-2131
    • Georgetown Police Department: 217-442-0153
    • Hoopeston Police Department: 217-283-5196
    • Milford Police Department: 815-889-4085
    • Oakwood Police Department: 217-442-0153
    • Rossville Police Department: 217-283-5196
    • Vermilion County: 217-442-1414
  2. On- and Off-Campus Health Care Options: Individuals may see treatment for injuries, preventative treatment for sexually transmitted disease, and/or other health services by contacting one of the following health care providers:

    • OSF Sacred heart Medical Center – OSF HealthCare: 812 N. Logan Ave., Danville, IL 61832; 217-443-5000. *OSF has a SANE Nurse on staff.
    • Carle Hoopeston Regional Health Center: 701 E. Orange St., Hoopeston, IL 60942, 217-283- 5531

*Indicates health care options which provide medical forensic services (rape kids) and/or Sexual Assault Nurse Examiners (SANE) at no cost, pursuant to the Sexual Assault Survivors Emergency Treatment Act (410 ILCS 70).

Seeking medical treatment also serves to preserve physical evidence of sexual violence.

Off-campus health care providers will generally maintain confidentiality and not share information with the College unless the reporting person requests the disclosure and signs a consent or waiver form. Note, however, that while these health care providers may maintain a reporting person’s confidentiality vis-à-vis the College, they may have other reporting obligations under State law.

  1. State of Illinois Sexual Harassment and Discrimination Helpline: The Illinois Department of Human Rights has established a helpline for individuals to obtain information about t heir reporting options and referrals to other resources. The helpline is available Monday through Friday, from 8:30 a.m. to 5:00 p.m. at (877) 236-7703.