Grade Reports

Grade Reports

The final semester grades are determined by the instructors, according to the grades the student earns in all phases of class work: class discussions, tests, daily work, laboratory work, reports, term papers, and the semester examinations. Final grades should reflect consistent improvement as well as averaged grades.

If you have any questions about your grades, please call the Records Offi ce at 443-8797 within 30 days of the graded semester. Grade changes will only be considered during the 30 day time period after the semester ends.

A student may repeat any course, and the higher grade earned will be used to compute the cumulative grade point average. See “Repeating a Class.”

Grade reports are available for students to view through the Jaguar Spot Online Student Services. They are no longer being mailed.

Repeating a Class

Danville Area Community College students may repeat a course taken at DACC under one of the four following provisions:

  1. Pre-approved Repeatable Courses--Due to the instructional content, some courses are frequently updated and are, therefore, state approved to be taken more than once. Pre-approved "repeatable" courses are noted in the individual course descriptions.
  2. Repeating an Unsuccessfully Completed Course--An unsuccessfully completed course which constitutes a grade of D, F, U, or W may be repeated one additional time. Staff must fill out a "Request to Repeat a Course" form before the course can be enrolled in for a third time. The third attempt, and any attempt thereafter, may be subject to a course repeat fee**. DACC will use the highest grade earned to calculate the student's grade point average. When students transfer from DACC, other colleges may choose to average the grades and recalculate the student's grade point average.
  3. Repeating a Successfully Completed Course--A successfully completed course which constitutes a grade of A, B, C, or S may be repeated if the student feels he/she has not adequately mastered the content of the course. In this situation, the student must seek approval by filing a "Request to Repeat a Course" form. Please note, for the purpose of determining Summa Cum Laude status, the grade earned the fi rst time the course was completed will be used to calculate the student's grade point average. Be advised that successfully completed coursework cannot be counted towards eligible credits when determining a student's financial aid package.
  4. Course Completed Four or More Years Ago--If a course was completed four or more years ago, whether the course was completed successfully or unsuccessfully, the state approves of repeating the course to enable the student to upgrade his/her skills in that area.

The following information indicates how DACC determines the tuition rate, grade point average calculation, credit hour calculation, and financial aid credit hour calculation for each of the provisions under which a course may be repeated.

  Pre-approved Repeatable Course Unsuccessfully Completed for 1st & 2nd Enrollment (1st Grade = D, F, U, and/or W) Successfully Completed (Grade = A, B, C, S) (Note: Requires student to fill out the Request to Repeat a Course form.) Course Completed 4 or More Years Ago "After" the number of approved repeats has been completed (Note: Requires student to fill out the Request to Repeat a Course form.)
Tuition Rate Tuition based on residency Tuition based on residency Tuition based on residency Tuition based on residency Tuition based on residency + a course repeat fee** equal to the state apportionment for the course, rounded up to the nearest dollar, per credit hour
G.P.A Calculation Both grades earned Highest grade earned Highest grade earned (Note: Honors are based on the 1st grade earned.) Highest grade earned Highest grade earned (Note: Honors are based on the 1st grade earned.)
Credit Hour Calculation Credits earned for all approved courses Credits earned for 1 of the completed courses only Credits earned for 1 of the completed courses only Credits earned for 1 of the courses only Credits earned for 1 of the completed courses only
Financial Aid Credit Hour Calculation Credit earned for all courses Credit earned for both courses Credit earned for both courses Credit earned for both courses Credit earned for all courses
**Note: The course repeat fee is not an allowable fee for student fi nancial aid. However, the fee can be deducted from any refund a student may be getting.

Procedure to Register for a Course When the Student has Exceeded the Limit of Illinois Community College Board Approved Repeat Enrollments in a Course:

A student will be permitted to register for a course above and beyond ICCB's approved repeat limit if the following has been completed:

  1. Complete the "Request to Repeat a Course" form.
  2. Request to Repeat must be turned in to student's counselor/advisor for review and discussion.
  3. If the request is approved by the counselor/advisor, it will be forwarded to the Registrar's Office for further review.
  4. Registrar's Offi ce will determine if a course repeat fee will be assessed.

Request for Grade Exclusion

After a minimum of two years and evidence of substantial grade improvement, a student may request that previously earned low grades be disregarded in the calculation of their DACC cumulative grade point average. The student may apply through their Academic Advisor, Counselor, or Division Dean to the Vice President for Instruction for the Grade Exclusion.

Grade Exclusion Guidelines

  • Grade Exclusion shall mean that all grades and credits earned in one or more selected semesters shall not be used in calculating the student's cumulative grade point average or be used in meeting certificate or degree requirements.

    • Note: Due to the "highest distinction," summa cum laude candidates' cumulative grade point averages are calculated using ALL grades earned at Danville Area Community College. Excluded grades will be used when determining summa status.
  • Prior to requesting a Grade Exclusion, the student must have earned a minimum of twelve semester credit hours with a grade point average of 2.0 (4.0 scale) or higher.
  • Selected semesters for Grade Exclusion consideration must have been completed a minimum of two years prior to the semester or semesters of substantial grade improvement.
  • Only those semesters resulting in a majority of "D" and "F" grades will be considered for Grade Exclusion.
  • Any grade and/or credit excluded through the Grade Exclusion procedure will remain on the student's official DACC Transcript and will be used by most four year universities or colleges in recalculating the student's GPA for admission or degree completion purposes.
  • Be advised that this Grade Exclusion procedure is not relevant to the fi nancial aid requirement that must count all credit hours attempted at DACC for aid eligibility purposes in determining the time of completion maximum for the student's program of study.

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