DACC Continuous Quality Improvement

Next meeting:    Thurs., January 17, 2008 - 7:30 a.m. - Laura Lee Room
                            Thurs., February 21, 2008 - 7:30 a.m. - Laura Lee Room
                            Thurs., March 20, 2008 - 7:30 a.m. - Laura Lee Room
                            Thurs., April 17, 2008 - 7:30 a.m. - Laura Lee Room
                            Thurs., May 15, 2008 - 7:30 a.m. - Laura Lee Room
                            Thurs., June 19, 2008 - 7:30 a.m. - Laura Lee Room

QUALITY COUNCIL
Thurs., January 17, 2008
7:30 a.m.
Laura Lee Room

1. Team Updates
        Academic Affairs
        Employee Development Team
        Human, Financial, & Physical Resources
        Institutional Planning & Community Resources
        Student Support & Development
        Technology Resources & Services

MINUTES
QUALITY COUNCIL
November 15, 2007
7:30 a.m.

Present: Chris Cornell, Pat Shedlock, Debbie Knight, Janet Redenbaugh, Tom Szott,
Jane Brown, Bruce Rape, Chuck Jones

Pat distributed the Choices & Voices CQI newsletter for the Quality Council to review for their input.

TEAM UPDATES

            Academic Affairs: The team had a very busy meeting with many topics. The team has been discussing the Repeat Policy for a number of months. The college does not receive state reimbursement on courses that students have taken for the second or third time.

            The team approved changing the Admission Policy that a student must have a high school diploma or a GED. This will be published in the college catalog emphasizing a student has to have a high school diploma or a GED.

            The team has discussed attendance verification on the new computer system. This topic will possibly be discussed at opening week in-service. Still discussing the verification on the new system for the midterm list online vs. paper, and also whether a letter grade is needed.

            Discussed the language of the student conduct code concerning cheating. The team approved changing the student conduct code language so that if someone is caught cheating on an exit exam they will get an F.

            Online student orientation will be mandatory for first time online students. This will is expected to be good for the student and also should help with retention.

            The team discussed that Success in College is a graduation requirement. This has been a requirement for the last two years, but has not been listed on advising and curriculum sheets. A statement will be added to advising and curriculum sheets, program sheets and to the program pages in the college catalog.

            A statement will be added to the front of the printed college catalog that the online catalog supersedes the printed catalog.

            Employee Development Team: The team has distributed a survey to the campus and the results have been compiled and given to the team facilitator. The survey results will be distributed later after they have been edited.

            The team will be organizing a health screening for the in-service. They will be contacting Karen Appleby and Barb Todd to see if they would like to show some simple exercises and provide nutritional food issues at in-service for the health screening. Employees would like to see more nutritious ways of cooking and recipes but do not want presented at brown bag lunches as not everyone has time to attend as classes end at 12:20. In the past, workshops have been offered twice due to class schedules and staggered lunch times.

            The team will look into offering making holiday wreaths for next year. This was very popular in the past.

            CQI training for new employees will be held Friday, January 11 from 1:30-3:30 or 4:00 p.m. There are 23 new employees to train. Pat would like a representative from each team to come and speak briefly about their team. It was suggested that this be done at the beginning of the training session. Pat will contact the team facilitators to set this up.

            Human, Financial & Physical Resources: The HF&PR team has finally been able to meet. A FastTeam is working on the Safety Manual which is 75% completed.

            The team has new co-facilitators: Ryan Stone and Susan Mosiman. They replace Ann Lilley and Ruth Lindemann who have served as the co-facilitators for five-seven years and have done a great job.

            Sue Mosiman brought to the team a summary of the new state smoking law that goes into effect January 1, 2008. The new law affects the college. Sue will talk with Mike Cunningham about this new law and the college.

            The team has not received any new PIF’s.

            There were some problems with the emergency drill. The College Express staff did not know about the drill and had 8^th graders in the Career Lab.


            INSTITUTIONAL PLANNING & COMMUNITY RELATIONS: The team has not met.

            Student Support & Development: Chuck Jones and Cindy Parr-Barrett are the co-facilitators of this team. Their priority is rebuilding the team. They will be recruiting new members and contacting employees that are listed as team members to see if they are still interested in being a part of the team.

            The team hosted a costume contest for students and employees for Halloween.

            Discussed possibly having events geared toward finals week but not during finals in the Spring.

            Technology Resources & Services: Jon Spors reported to the team concerning a grant for online peer tutoring.

            Maggie Hoover has scheduled thirteen sessions of online orientation in December and January for students.

            Jeff Williams and Naomi Yonke continue to set up office systems.

            The team is still looking at a new course management tool that might replace WebCT. The team is still looking at finances and E-College as an alternative to WebCT. There might be a presentation at the January in-service on E-College.

            The new technology plan needs to be in place for the NCA Self-Study. Jeff Williams has his section done and Kim Colwell and Jon Spors are still working on their sections. There are five sections to the plan: MIS, Employee User Technology, Student User, Network Infrastructure and Instructional Media.

            More training sessions on WhiteBoard might be held. One could be scheduled during Opening Session

            Jon Spors discussed the possibility of putting together a guide of what kind of technology is in each classroom so it will be easier to know where to hold specific classes, EIU classes for example.

PIF UPDATES

            Pat has received two new PIF’s.

            The first PIF will be sent to the Technology Team and it suggests later lab hours. The PIF states that the Library gets lots of student coming in that are unable to find a computer (open lab) that they can use in the evening. Bruce Rape stated that right now there are open labs until 9 p.m. and they have very few students using them. Information about open computer labs is discussed at Success in College.

            The second PIF will be sent to the Academic Affairs team. The PIF is suggesting that it would be useful to schedule an open hour on campus when there are no classes so it would be easier to schedule meetings.

            Pat will send the PIF’s to the team facilitators.

CQI ISSUES

            Pat distributed the CQI Organizational Chart which needs updated. The Quality Council suggested that the Administrative Development and Faculty Development SubTeams should be deleted and the IP&CR team.

            Pat will send the CQI Comprehensive Teams list and team topics from the Choices & Voices newsletter to the team facilitators to review with their team and update.

            Each CQI team also needs to look over their team membership list and update.

            The New Employee CQI Training will be held at the in-service on Friday, January 11, 2008 from 1:30-3:30 or 4:00 p.m

NEXT MEETING DATE – December 20, 2007

Institutional Planning and Community Relations:
Lara Conklin & Randy Fletcher