Policies & Procedures

Policies & Procedures

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Board of Trustees

Community use of College facilities by groups, organizations, business, and industry is encouraged. The Office of the Vice President for Instruction and Student Services will coordinate the scheduling of all events using College facilities. That office will make the final decisions about availability, location, need for supervision, and permission for serving alcohol when requested. In scheduling the use of College facilities, the administration will give priority to College programs and functions.

Only events that will not produce undue wear and tear on the facilities will be permitted. The College reserves the right to exercise judgment on who may or may not use the facilities and schedule events according to procedures established by the Board of Trustees. Alcoholic beverages may be permitted for College-related and/or cultural activities with prior approval. Any function where alcoholic beverages are served must be supervised by a DACC administrator or another employee approved by the President or Vice President for Instruction and Student Services and must include proof of appropriate permits and insurance coverage.

Procedure

College programs and functions will be given priority in the scheduling of DACC facilities.

Every attempt will be made to schedule College facilities on a first come-first serve basis.

Charges for facility usage will be determined from rates approved by the Board of Trustees.

Any function where an alcoholic beverage is served must be supervised by a DACC administrator or another employee approved by the President or Vice President for Instruction and Student Services and must include proof of appropriate permits and insurance coverage.

Any weekend/holiday non-college sponsered event will require the individual or the organization to cover the cost for an extra security officer or other requested assistance that would result in additional expenses. The current cost is $150.00.

DACC reserves the right to exercise judgement on who may or may not use College facilities.

The Board will make the College facilities available to organizations, other educational institutions and appropriate government agencies to use for extension classes, educational conferences, workshops, and similar events.  See Facilities Rental Guidelines for information regarding additional fees and fees charged to external users.  This document is subject to procedural change with the most current draft posted on the College website.

External users will be assessed a minimum charge for use of the facilities.  The minimum charges for facility usage are as follows:

Location

Description

M-F
Fee
(1/2 day)

Weekend/ Holiday
Fee
(1/2 day)

M-F
Fee
(full day)

Weekend/ Holiday
Fee
(full day)

Classroom

Up to 30 seats.

$ 100.00

$ 200.00

$ 200.00

$ 300.00

Computer Lab

Up to 30 seats

150.00

200.00

300.00

300.00

Gymnasium

Set up, with bleachers, for up to 1,700 seats

250.00

500.00

500.00

750.00

Bremer Theater

Up to 220 seats (addition

al charges for special staging)**

250.00

500.00

500.00

750.00

Parking Lot

 

125.00

125.00

250.00

250.00

Television Studio

Filming and/or editing

Various

Various

Various

Various

Conference Rooms

Rates vary per room

100.00-150.00

150.00-200.00

200.00-300.00

300.00-400.00

 

**There may be an additional charge of $150-$300 for removal or addition of the stage pit cover.

A full day or evening is defined as an activity of more than four hours in duration.
A partial day or evening is defined as an activity of four or less hours in duration.

See the Facilities Rental Guidelines for Additional information.

Adopted: 7-28-92
Revised:

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